After spending hours getting your publication ready for the public, creating a PDF to add it to Keep Trees® should be as painless as possible. That’s why we’ve created PDF Output Presets for the most common publishing applications in use today and provide easy to follow steps to create a standardized output if you’re using a different application. Just follow the steps below once and all you have to do after that is select the preset whenever you’re exporting a PDF for Keep Trees®.

• Preset for InDesign®
• Preset for Quark
• Other Publishing Applications

Preset for InDesign®

Download the Preset

To install the Keep Trees PDF Preset for InDesign®:

1. Download the preset with the link above and unzip the file.
2. Click on the File menu in InDesign®.
3. Place your cursor over Adobe® PDF Presets to open the fly out menu.
4. Select Define… at the top of the fly out menu.
5. Click the Load… button on the right of the Adobe PDF Presets dialog box.
6. Select the KeepTrees_PDF Preset_InDesign.joboptions file and click Open.
7. Click Done.
8. KeepTrees_PDF Preset_InDesign will now appear as an option in the Adobe PDF Preset drop down menu whenever exporting a PDF from InDesign®.

Preset for Quark

Download the Preset

To install the Keep Trees PDF Preset for Quark:

1. Download the preset with the link above and unzip the file.
2. Click on the Edit menu in Quark.
3. Select Output Styles… from the menu.
4. Click Import… from the Output Styles dialog box.
5. Select the KeepTrees_PDF Preset_Quark.xml file and click Open.
6. Click Save at the bottom of the Output Styles… dialog box.
7. KeepTrees_PDF Preset_Quark will now appear in the PDF Style drop down menu when exporting a PDF from Quark.

Other Publishing Applications

Many applications that output PDF files will automatically embed the fonts in the document, but sometimes it is necessary to explicitly tell the application to do so. This is often done through a checkbox somewhere in the “export” or “save as” options, however the procedure for this is application specific, so you will need to consult the authoring program’s help documentation for more information.

However, you can standardize across all applications by using the Adobe® PDF print driver to create your PDFs.

Step 1

In your application, go to File > Print and select the Adobe® PDF “printer.” Click on Properties.

Step 2

On the Layout tab, click the Advanced... button.

Step 3

Change the TrueType font to "Download as Softfont"and Postscript Output Option to "Optimize for Portability." Click OK.

Step 4

Click on the Adobe PDF Settings tab. Across from the Default Settings, click Edit.

Step 5

Choose the Fonts folder on the left and check "Embed all fonts" and uncheck the "Subset embedded fonts..." option.

Step 6

Click OK and save the Adobe® PDF Setting as "Standard-KeepTrees.joboptions".

Now, whenever you create a PDF for Keep Trees, just select the Adobe PDF "printer" and the Standard-KeepTrees options and you'll get perfect PDFs every time!